Q: Our Board recently met to discuss an important issue. A motion was made and voted on but there was no “second” to the motion. How should we fix this, and do we have to fix it in the minutes?
– G.H., Naples
A: A proper motion must be seconded before it is voted on. Without a second to a motion there is no vote and if there is a vote it is not valid. In such cases the minutes would properly reflect that the motion died for lack of a second. In your case this should be corrected as soon as possible. At a Board meeting the Board should vote, with a proper motion and second, to ratify and affirm the previous vote. This should be clearly documented in the minutes.
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